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Executive Assistant

Seattle
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an Executive Assistant to join our team in Seattle.

This position is responsible for providing executive-level administrative support to the firm’s Chief Financial Officer (CFO) and their directors. This position will also provide project coordination for CFO team on a variety of initiatives, including several process improvement and reporting initiatives for the Seattle Partner In Charge (PIC) and Office Administrator (OA). 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:
  • Provide executive-level administrative support to the CFO, Director of Business Innovation and Finance, and the Director of Practice Economics (CFO team)
  • Schedule meetings and events, maintain calendars, and assist with travel arrangements for the CFO team.  
  • Draft correspondence, memoranda and other documents relating to the support of firm-wide initiatives at the direction of the CFO team; proofread and edit documents and presentations; update and maintain the organization chart for the Finance department
  • Answer, screen, and respond to phone calls, independently providing information, guidance and assistance as necessary and within the appropriate levels of confidentiality, for the CFO team
  • Coordinate and provide logistical support for appointments, meetings, retreats, and conference calls for the CFO team
  • Make arrangements for messenger, postal, fax or courier service
  • Assist with other special projects, tasks, and/or support as assigned 
  • Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
  • Pursue additional duties and projects to support the firm’s strategic plan and department initiatives. Participate in additional training as needed
  • Maintain confidential records for CFO team
  • Liaise with Executive Assistants to the Firm’s Managing Partner, Executive Committee, and other Chief Officers to ensure the timely exchange of information, meeting materials, and availability for meetings
  • Consistently evaluate internal administrative processes for opportunities to improve efficiency and decrease administrative burden on all parties involved
  • Support the special projects of the Seattle PIC and OA, including some data analysis and coordination with finance team members
Join us if you have:
 
Preferred
  • Working knowledge of Excel, Power Point, and document management systems
  • Law firm or other professional services organization experience
Required
  • 3+ years’ experience as an executive-level assistant, preferably in a law firm or other professional services organization
  • Demonstrated strong word processing and computer skills required.  Proficiency/Advanced in MS Office Products (Outlook, Word, Excel, Visio) 
  • Demonstrated high degree of attention to detail and confidentiality
  • Willingness to adapt to and learn new technology, software programs, and upgrades 
  • Excellent grammar, proofreading and organizational skills 
  • Ability to communicate clearly and handle stressful situations in a professional manner 
  • Experience balancing competing priorities 
  • Willingness to work in a team-oriented environment 
  • Ability to understand and follow work instructions with minimal supervision 
  • Ability to provide status reports on assigned projects independently
  • Maintain excellent attendance and timely arrival 
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to sit; stand; walk; and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.


#LI-CV1

Lawyer Recruiting Coordinator

Los Angeles
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Lawyer Recruiting Coordinator to join our team in one of our California offices (Los Angeles or San Francisco). At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

This position is responsible for providing professional support to the Lawyer Recruiting Managers with a particular focus on lawyer recruiting activity in our California offices.

Lateral Attorney Hiring
  • Assist Lawyer Recuiting Managers with all aspects of lateral hiring and integration
    • Prepare due diligence documents as requested by manager
    • Prepare interview schedules and candidate packets
    • Assist managers with lateral attorney sourcing activities
    • Prepare offer letters and regret letters
    • Prepare check requests and reimbursements for lateral hiring activity
    • Greet lateral candidates as needed
    • Prepare reports on hiring activity, as requested by managers
  • Assist new hires with relocation
  • Source for candidates as needed
Attorney Onboarding and Integration
  • Develop and schedule orientation for new attorney hires
  • Work with firm management to provide integration support for lateral attorney hires
Administrative Tasks
  • Process incoming mail
  • Enter applicant information into the recruiting database as needed
  • Maintain electronic files
  • Order lunches or make reservations, as needed
  • Handle details for miscellaneous events or department functions, as needed
  • Assist with other HR projects, as needed
  • Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
QUALIFICATIONS
Prior administrative experience in law firm or other professional services recruiting is required
Experience with data management software is required.  Experience with recruiting databases is preferred
Experience synthesizing and analyzing data is preferred
High school diploma or GED is required.  Bachelor’s degree is preferred
Proficiency in Microsoft Word, Outlook, and Excel is required.  Experience with PowerPoint, Office 2016, Windows 10, and viRecruit is preferred  
Strong interpersonal, communication and technical skills are required
Ability to communicate effectively and professionally with lawyers, staff and other business contacts is required
Ability to read and write English, including the ability to compose memoranda, agenda, letters, etc. 
Ability to organize assignments, work under pressure and meet deadlines
High degree of attention to detail
Ability to work effectively in a team-oriented, service environment

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1 

Lawyer Recruiting Coordinator

San Francisco
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Lawyer Recruiting Coordinator to join our team in one of our California offices (Los Angeles or San Francisco). At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

This position is responsible for providing professional support to the Lawyer Recruiting Managers with a particular focus on lawyer recruiting activity in our California offices.

Lateral Attorney Hiring
  • Assist Lawyer Recuiting Managers with all aspects of lateral hiring and integration
    • Prepare due diligence documents as requested by manager
    • Prepare interview schedules and candidate packets
    • Assist managers with lateral attorney sourcing activities
    • Prepare offer letters and regret letters
    • Prepare check requests and reimbursements for lateral hiring activity
    • Greet lateral candidates as needed
    • Prepare reports on hiring activity, as requested by managers
  • Assist new hires with relocation
  • Source for candidates as needed
Attorney Onboarding and Integration
  • Develop and schedule orientation for new attorney hires
  • Work with firm management to provide integration support for lateral attorney hires
Administrative Tasks
  • Process incoming mail
  • Enter applicant information into the recruiting database as needed
  • Maintain electronic files
  • Order lunches or make reservations, as needed
  • Handle details for miscellaneous events or department functions, as needed
  • Assist with other HR projects, as needed
  • Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
QUALIFICATIONS
Prior administrative experience in law firm or other professional services recruiting is required
Experience with data management software is required.  Experience with recruiting databases is preferred
Experience synthesizing and analyzing data is preferred
High school diploma or GED is required.  Bachelor’s degree is preferred
Proficiency in Microsoft Word, Outlook, and Excel is required.  Experience with PowerPoint, Office 2016, Windows 10, and viRecruit is preferred  
Strong interpersonal, communication and technical skills are required
Ability to communicate effectively and professionally with lawyers, staff and other business contacts is required
Ability to read and write English, including the ability to compose memoranda, agenda, letters, etc. 
Ability to organize assignments, work under pressure and meet deadlines
High degree of attention to detail
Ability to work effectively in a team-oriented, service environment

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1 

Legal Assistant - Trust & Estates

Portland
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Assistant to join our Trust & Estates team in Portland.

This position is responsible for providing a comprehensive range of legal support tasks to the Trust & Estates Practice Group including typing, editing and/or formatting legal documents and correspondence, communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating schedules, travel arrangements, preparing reimbursement forms and other tasks as assigned.  This is an opportunity to support a high energy practice group, and the ideal candidate is a strong organizer and communicator, while remaining professional, efficient, and courteous with clients, firm members, and other business contacts.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:
  • Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines.
  • Conversion of both paper and electronic files to pdf format
  • Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files using NetDocs
  • Schedule appointments, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service
  • Answer, screen and respond to phone calls
  • Open and route mail and email, attaching appropriate files and documents
  • Open new client and new matter files 
  • Enter attorney time into time-keeping program
  • Effectively prioritize, manage and complete multiple tasks; complete work assignments on time and at or above expected standards
  • Notarize documents; position requires assistant to become and maintain Oregon Notary
  • Maintain and track CLE records for attorneys
  • Prepare and submit expense/reimbursement reports
  • Assist fellow legal assistants and additional attorneys as needed
Join us if you have:
  • 2+ years’ experience as a legal assistant
  • Strong skills in word processing and computer use: ability to type 50+ wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) required; familiarity with Nuance NetDocs preferred
  • High degree of attention to detail 
  • Ability and willingness to learn new programs and program updates 
  • Excellent grammar, proofreading and organizational skills 
  • Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills  
  • Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner 
  • Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts 
  • Ability to view job through the eyes of the client and anticipate and meet clients’ needs 
  • Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
  • Ability to understand and follow work instructions with minimal supervision 
  • Ability to follow client confidentiality guidelines 
  • Ability to read and write in English 
  • Oregon Notary Public 
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1 

Litigation Legal Assistant

Seattle
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an experienced Litigation Legal Assistant to join our team in Seattle.

This position provides critical support for three to four attorneys in the litigation practice group. The primary practice of one of the partners on this desk is plaintiffs litigation that includes cybercrime, internet fraud, anti-counterfeiting, and brand protection. The second partner is focused on defending class action suits dealing with the statutory and regulatory framework of privacy, false advertising, employment, and product liability. 

This position requires typing, editing and formatting legal documents and correspondence, filing documents with federal and state courts throughout the United States, both electronically and by messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, file maintenance, substantial data entry, and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:
  • Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines.   
  • Daily entry of information and documents into electronic client-focused databases.  
  • Prepare spreadsheets analyzing client billing data.
  • Open new client matters and initiate conflict checks.
  • Maintain paper and electronic files.
  • Draft correspondence and communicate with project team and client contacts.  
  • Schedule appointments, depositions, meetings; maintain calendars; set up conference calls.
  • File pleadings in state and federal courts in many different venues, as well as in agency proceedings.   
  • Track and calendar internal and litigation deadlines.
  • Answer, screen, and respond to phone calls.
  • Open and route mail and email; attach files and documents.
  • Enter billable time into time-keeping system.
Join us if you have:
  • 4+ years’ experience as a litigation assistant, or similar experience. 
  • Strong skills in word processing and computer use: ability to type 65 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat or Nuance required; some knowledge of PowerPoint, time keeping programs, NetDocs, and SharePoint sites preferred; ability to perform internet research.
  • Experience filing documents with state and federal courts. Able to read and understand court rules, and to ensure compliance with assigned judge’s individual rules and practices.
  • High attention to detail and sensitivity to confidential materials.
  • Ability to work independently and anticipate needed tasks to complete projects.
  • Ability and willingness to learn new electronic programs.
  • Excellent grammar, proofreading and organizational skills.
  • Strong communication skills, both verbal and written.  
  • High level of energy; able to work at a fast pace and to prioritize tasks.
  • Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner.
  • Ability to understand and follow work instructions with minimal supervision. 
  • Availability and willingness to work overtime as needed or requested.
  • A high school diploma or GED certification.  
PHYSICAL REQUIREMENTS
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; sit and stoop, kneel, or crouch. The employee is occasionally required to climb or balance.
The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.


#LI-CV1


Litigation Legal Assistant

Bellevue
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Legal Assistant to join our Litigation team in Bellevue.

This position is responsible for providing a comprehensive range of legal support tasks for multiple attorneys, including typing, editing and formatting legal documents and correspondence, filing documents with various courts, both electronically and by messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, file maintenance, substantial data entry, and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:
  • Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines  
  • Process daily entry of information and documents into electronic client-focused databases
  • Prepare spreadsheets analyze client billing data
  • Open new client matters and initiate conflict checks
  • Maintain paper and electronic files
  • Draft correspondence and communicate with project team and client contacts 
  • Schedule appointments, depositions, meetings; maintain calendars; set up conference calls
  • File pleadings in state and federal courts in many different venues, as well as in agency proceedings  
  • Track and calendar internal and litigation deadlines
  • Answer, screen, and respond to phone calls
  • Open and route mail and email; attach files and documents
  • Enter attorney time into time-keeping program
  • Maintain and track CLE records for attorneys
  • Prepare and submit expense/reimbursement reports
  • Assist fellow legal assistants and additional attorneys as needed
Join us if you have:
  • 4+ years’ experience as a litigation assistant, or similar experience
  • Experience filing documents with state and federal courts (required), as well as with the EEOC portal (preferred)
  • Strong skills in word processing and computer use: ability to type 65 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat or Nuance required; some knowledge of PowerPoint, time keeping programs, NetDocs, and SharePoint sites preferred; ability to perform internet research
  • Able to read and understand court rules, and to ensure compliance with assigned judge’s individual rules and practices
  • High attention to detail and sensitivity to confidential materials
  • Able to work independently and anticipate needed tasks to complete projects
  • Able and willing to learn new electronic programs
  • Excellent grammar, proofreading and organizational skills
  • Strong communication skills, both verbal and written  
  • High level of energy; able to work at a fast pace and to prioritize tasks
  • Able to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
  • Able to understand and follow work instructions with minimal supervision 
  • Availability and willingness to work overtime as needed or requested
  • A high school diploma or GED certification (required)
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1

Litigation Paralegal

New York City
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is seeking an experienced Litigation Paralegal to join our New York team.

This position requires complex litigation experience, including managing large discovery, creating and managing databases and imaging systems, supervising teams, preparing for trial, and managing trial support. Must have high-level experience with a range of litigation support applications. Demonstrated history of proposing and implementing process improvements is a plus, excellent analytical and organizational abilities, solid communication and management skills, creativity and initiative.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, your essential job functions include:

Case Management
  • Proactively serve as the focal point for litigation team communications and centralized repository for information on project assignments and status
  • Work with secretaries and docketing personnel to ensure that both calendar systems contain accurate and current information
  • Oversee creation, indexing, and continued maintenance of complex case files and document collections
  • Proofread legal memoranda to identify and correct typographical and grammatical errors; check all citations to legal authorities and to the evidence for
  • accuracy of citations and forms of citation consistent with The Bluebook and/or specific court requirements; verify history of cited cases
  • Coordinate and manage court filings, either in paper or electronic form as determined by court requirements
Research & Discovery
  • Perform complex fact research and analysis; retrieve and review documents from clients, other parties, and outside sources such as the Internet, public agencies, courts or libraries, as well as case, statutory and/or regulatory law; prepare memoranda or summaries documenting research
  • Manage the creation and maintenance of special collections of documents (including witness files, subject and issue files, experts’ reliance documents, etc.)
  • May prepare initial drafts of discovery requests and responses and other pleadings and memoranda
  • Assist with and participate in collection of client and other parties’ documents; manage detailed tracking of document collection; work with litigation support to ensure proper collection of electronic documents and files
  • Conduct interviews of witnesses and file custodians
  • Work with litigation support to retain vendors, as needed, for all aspects of document production and review; conduct quality control assessment of work performed by vendors
  • Draft memoranda or other documents memorializing in detail the processes used in collecting and producing client documents
  • Conduct initial review of client documents to determine responsiveness and relevance and to identify documents protected by attorney-client privilege; draft privilege logs
  • Perform complex database searches to locate and retrieve selected documents
  • Prepare or supervise the preparation of exhibits for use at depositions and maintain a system to track marked exhibits
  • Manage the collection and status of deposition transcripts; perform searches in the deposition full-text database; summarize deposition transcripts
Preparation for and Assistance at Trial or Other Proceedings
  • Assist with trial or arbitration proceedings (tasks include but are not limited to:  preparation of exhibit and witness lists, designations of deposition testimony, preparation of the trial brief).
  • Coordinate logistics with court personnel and other counsel
  • Work with trial support vendor and/or internal litigation support staff to select, prepare, and operate courtroom technology; coordinate set-up and use of technology with courtroom personnel and other counsel
  • Assist attorneys at trial (e.g., track and manage trial exhibits, coordinate with witnesses, operate courtroom presentation tools, act as liaison with court personnel, and summarize trial testimony); coordinate trial support work of more junior paralegals and/or document clerks
Administrative Tasks
  • Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines 
  • Accurately and promptly submit records of hours worked in compliance with the firm’s established deadlines
  • Maintain regular and consistent attendance and punctuality.  Adhere to schedule by being timely on breaks, lunches and meetings
  • Accept and perform other duties and responsibilities as assigned
Join us if you have:
  • 7+ years of paralegal experience, depending upon practice area and position available
  • Bachelor’s degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill
  • Highly developed skills in time and task management
  • Highly developed attention to detail in striving for perfection in the firm’s work product and client service
  • Post-college level writing and oral communication skills
  • Advanced proficiency in the use of Microsoft Office computerized business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and e-mail
  • Proficiency in the use of computerized legal research and document retention databases, like Westlaw, Relativity, for performance of legal and fact research and effective management of complex evidence and case files
  • Proficiency in the use of trial support software, like Trial Director, very desirable 
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to sit; stand; walk; and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

We are committed to creating and cultivating a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.


#LI-CV1

Litigation Secretary

Los Angeles

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Legal Secretary to join our team in Los Angeles.

This position provides a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel,  telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:

  • Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines.  Some pleading drafting.  Conversion of both paper and electronic files to PDF format.
  • Process heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state and federal level and in many different venues.
  • Open new client and new matter files.
  • Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files.
  • Organize and maintain binders for trial, working papers, and business development purposes.
  • Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls.
  • Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly.
  • Answer, screen and respond to phone calls.
  • Open and route mail and email, attaching files and documents.
  • Enter attorney time into time-keeping program.
  • Maintain and track CLE records for attorneys.
  • Prepare and submit expense/reimbursement reports.
  • Assist fellow secretaries and additional attorneys as needed.
Join us if you have:
  • 5+ years’ experience as a litigation secretary.
  • Strong skills in word processing and computer use:  ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred.
  • Current experience with 9th Circuit and U.S. Supreme Court, preferred.
  • Current experience filing documents with State and Federal Courts, including electronic filing.  Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices.
  • High attention to detail and sensitivity to confidential and sensitive materials required.
  • High level of energy required.
  • Very fast paced desk and attorneys; ability to prioritize on a constant and high level basis required.
  • Ability and willingness to learn new programs and program updates.
  • Excellent transcription, grammar, proofreading and organizational skills.
  • Strong communication skills, both verbal and written, with all levels of a professional services organization.
  • Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts.
  • Ability to prioritize tasks on a desk and to handle multiple demands from multiple people.
  • Ability to understand and follow work instructions with minimal supervision.
  • Ability to follow client confidentiality guidelines.
  • High School Diploma or GED, Bachelor’s degree preferred.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms, and frequently required to sit, stand, walk, and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer, and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status, or any other basis prohibited by applicable local, state, or federal laws.

#LI-CV1


Paralegal - Employment Class Action / Wage & Hour

Los Angeles
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an experienced Paralegal to join our Wage & Hour team in one of our California offices (Los Angeles or San Francisco).

This position provides a comprehensive range of support to attorneys and case teams on medium to large employment litigation matters, primarily wage-hour class action litigation, and to oversee the work of associated legal secretaries, administrative staff, clerks, and/or temporary employees in the performance of client-related tasks. The paralegal will work to preserve, collect and analyze information utilizing a variety of software programs. 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

RESPONSIBILITIES
 
 Wage and Hour
  • Perform in-depth analysis of payroll and time records.
  • Assist in the preparation of damage analysis models for attorney and/or client to determine potential wage and hour claim results.
  • Participate in witness interviews.
  • Prepare liability summaries, timelines and status updates to keep both the lawyer and client apprised of all developments.
Class Action and Single Plaintiff Litigation
  • Manage multiple cases from start through resolution.
  • Perform complex fact research and analysis; retrieve and review documents from clients, other parties, and outside sources such as the Internet, public agencies, courts or libraries, and case, statutory and/or regulatory law; prepare memoranda or summaries documenting research
  • Extensive document management, including gathering, indexing, analyzing and producing documents and data in various electronic formats.
  • Prepare, quality control, and maintain class member information spreadsheet for duration of class action.
  • Request and summarize third party documents, including, but not limited to employment and medical records.
  • Review and analyze case documents for production (including privilege review and preparation of privilege logs).
  • Review and code electronic e-mails and case documents in Relativity.
  • Assist attorneys with preparation for depositions, mediations, briefs and trial preparation: assist with pretrial documents (deposition designations, exhibit and witness list, organize exhibits, files and other supporting documents.
  • Assist during trial: manage exhibits, coordinating witnesses, in addition to assisting with case presentation during trial and any other duties associated with trial.
  • Proactively serve as the focal point for litigation team communications and centralized repository for information on project assignments and status
  • Work with secretaries and docketing personnel to ensure that both calendar systems contain accurate and current information Draft routine legal documents, including but not limited to, deposition notices, witness and exhibit lists.
  • Draft and issue subpoenas for records depositions, witness depositions and attendance at trial.
  • Oversee creation, indexing, and continued maintenance of complex case files and document collections
QUALIFICATIONS
 
 Education
  • 7+ years of paralegal experience, including state wage and hour cases, including collective and class actions
  • Bachelor’s degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill
Skills and Abilities
  • Experience and desire for litigating California wage-hour class actions in state and federal court.
  • Experience handling investigations before the U.S. Department of Labor, the California Department of Industrial Relations, the California Division of Labor Standards Enforcement, EEOC and other state and local human rights agencies
  • Experience working with employment litigation in federal and state court
  • Highly developed skills in time and task management
  • Highly developed attention to detail in striving for perfection in the firm’s work product and client service
  • Written communications that are concise and accurate
  • Experience communicating with clients and vendors
  • Exhibit confidence and professional verbal communication skills
  • Advanced proficiency in using Microsoft Office computerized business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and e-mail
  • Proficiency in using computerized legal research and document retention databases, like Westlaw, Relativity, for performance of legal and fact research and effective management of complex evidence and case files
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1 

Paralegal - Employment Class Action / Wage & Hour

San Francisco
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an experienced Paralegal to join our Wage & Hour team in one of our California offices (Los Angeles or San Francisco).

This position provides a comprehensive range of support to attorneys and case teams on medium to large employment litigation matters, primarily wage-hour class action litigation, and to oversee the work of associated legal secretaries, administrative staff, clerks, and/or temporary employees in the performance of client-related tasks. The paralegal will work to preserve, collect and analyze information utilizing a variety of software programs. 

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

RESPONSIBILITIES
 
 Wage and Hour
  • Perform in-depth analysis of payroll and time records.
  • Assist in the preparation of damage analysis models for attorney and/or client to determine potential wage and hour claim results.
  • Participate in witness interviews.
  • Prepare liability summaries, timelines and status updates to keep both the lawyer and client apprised of all developments.
Class Action and Single Plaintiff Litigation
  • Manage multiple cases from start through resolution.
  • Perform complex fact research and analysis; retrieve and review documents from clients, other parties, and outside sources such as the Internet, public agencies, courts or libraries, and case, statutory and/or regulatory law; prepare memoranda or summaries documenting research
  • Extensive document management, including gathering, indexing, analyzing and producing documents and data in various electronic formats.
  • Prepare, quality control, and maintain class member information spreadsheet for duration of class action.
  • Request and summarize third party documents, including, but not limited to employment and medical records.
  • Review and analyze case documents for production (including privilege review and preparation of privilege logs).
  • Review and code electronic e-mails and case documents in Relativity.
  • Assist attorneys with preparation for depositions, mediations, briefs and trial preparation: assist with pretrial documents (deposition designations, exhibit and witness list, organize exhibits, files and other supporting documents.
  • Assist during trial: manage exhibits, coordinating witnesses, in addition to assisting with case presentation during trial and any other duties associated with trial.
  • Proactively serve as the focal point for litigation team communications and centralized repository for information on project assignments and status
  • Work with secretaries and docketing personnel to ensure that both calendar systems contain accurate and current information Draft routine legal documents, including but not limited to, deposition notices, witness and exhibit lists.
  • Draft and issue subpoenas for records depositions, witness depositions and attendance at trial.
  • Oversee creation, indexing, and continued maintenance of complex case files and document collections
QUALIFICATIONS
 
 Education
  • 7+ years of paralegal experience, including state wage and hour cases, including collective and class actions
  • Bachelor’s degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill
Skills and Abilities
  • Experience and desire for litigating California wage-hour class actions in state and federal court.
  • Experience handling investigations before the U.S. Department of Labor, the California Department of Industrial Relations, the California Division of Labor Standards Enforcement, EEOC and other state and local human rights agencies
  • Experience working with employment litigation in federal and state court
  • Highly developed skills in time and task management
  • Highly developed attention to detail in striving for perfection in the firm’s work product and client service
  • Written communications that are concise and accurate
  • Experience communicating with clients and vendors
  • Exhibit confidence and professional verbal communication skills
  • Advanced proficiency in using Microsoft Office computerized business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and e-mail
  • Proficiency in using computerized legal research and document retention databases, like Westlaw, Relativity, for performance of legal and fact research and effective management of complex evidence and case files
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.


#LI-CV1